Privacy Policy of Sinergate Management LLC

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1. Overview of Data Protection

General Notice

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Sinergate Management LLC places the highest importance on safeguarding your personal information. All personal data is handled confidentially and in strict compliance with applicable data protection laws as well as this Privacy Policy.

When you access our website or engage with us in a recruitment process, personal data may be collected. Personal data refers to any information that can directly or indirectly identify you as an individual.

This Privacy Policy explains:

• which data we collect,

• the purposes for which it is processed,

• and the legal basis for such processing.

Please note that data transmission over the Internet (for example, via email communication) may involve security vulnerabilities. Complete protection against unauthorized third-party access cannot be guaranteed.

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Data Controller

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The entity responsible for data processing on this website is:

Sinergate Management LLC

The data controller is the legal entity that determines, alone or jointly with others, the purposes and means of processing personal data (e.g., names, email addresses, phone numbers).

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How We Collect Your Data

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We collect data in two primary ways:

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1. Data You Provide Directly

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You may provide personal information when:

• Submitting a contact form

• Communicating with us via email or phone

• Participating in a recruitment process

This may include, but is not limited to:

• First and last name

• Phone number

• Email address

• Identification number

• Citizenship

• Professional background

• Educational history

• Details relating to employees (names, phone numbers, email addresses)

Providing personal data for recruitment purposes is entirely voluntary. However, without this information, we are unable to provide recruitment services.

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2. Data Collected Automatically

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When you visit our website, certain technical data is automatically recorded by our IT systems. This may include:

• Browser type and version

• Operating system

• Date and time of access

• IP address

This data is collected automatically upon accessing our website.

Your personal data is stored:

• Until you withdraw your consent,

• For the duration of our service relationship, and

• Until applicable statutory limitation periods expire.

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Purpose of Data Processing

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We process your data for the following purposes:

• Ensuring proper technical functionality of our website

• Improving and optimizing website performance

• Analyzing user behavior (in anonymized form)

• Conducting recruitment processes (with your consent)

In recruitment processes, we review your information to:

• Assess suitability for specific job opportunities

• Match you with employers or candidates

• Fulfill recruitment services requested by you

We process personal data only for the purposes described above and where necessary to:

• Fulfill contractual obligations

• Comply with legal requirements

• Protect our legitimate business interests

The legal basis for processing is Article 6 (1) (a), (b), (c), and (f) GDPR.

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2. Your Rights

Right of Access, Rectification, Restriction, and Erasure

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Under applicable law, you have the right to:

• Obtain information about your stored personal data

• Receive details regarding its origin, recipient, and processing purpose

• Request correction of inaccurate data

• Request restriction or deletion of your personal data

You may contact us at any time using the contact details provided in our imprint.

 

Withdrawal of Consent

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Where data processing is based on your consent, you may withdraw this consent at any time by sending us an informal email notification.

Withdrawal does not affect the legality of data processing carried out prior to the withdrawal.

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Right to Lodge a Complaint

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If you believe your data protection rights have been violated, you have the right to lodge a complaint with a supervisory authority.

The competent authorities include:

• Independent Centre for Data Protection Schleswig-Holstein

• President of the Data Protection Office

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Right to Data Portability

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You have the right to receive personal data processed automatically on the basis of consent or contract in a structured, commonly used, machine-readable format.

Where technically feasible, you may request that this data be transmitted directly to another controller.

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Right to Object (Art. 21 GDPR)

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If data processing is based on Article 6 (1) (e) or (f) GDPR, you have the right to object at any time on grounds relating to your particular situation.

Upon objection, we will cease processing your personal data unless compelling legitimate grounds override your interests, rights, and freedoms or the processing serves the establishment, exercise, or defense of legal claims.

If your data is processed for direct marketing purposes, you may object at any time. Following such objection, your data will no longer be used for direct advertising.

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3. Data Collection on Our Website

Server Log Files

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Our hosting provider automatically collects and stores information in server log files transmitted by your browser. These include:

• Browser type and version

• Operating system

• Referrer URL

• Hostname of the accessing device

• Date and time of server request

• IP address

This data is used exclusively to maintain and improve website performance and is automatically deleted after 14 days.

The data is not combined with other data sources.

Processing is based on Article 6 (1) (f) GDPR (legitimate interest).

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Google Web Fonts

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Our website uses web fonts provided by Google to ensure consistent and visually appealing typography.

When accessing our website, your browser connects to Google’s servers to load required fonts, which may result in Google receiving your IP address.

The use of Google Web Fonts is based on our legitimate interest in a uniform presentation of our services (Art. 6 (1) (f) GDPR).

If your browser does not support web fonts, a standard system font will be used instead.

Further information can be found in Google’s privacy documentation.

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Cookies

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Our website uses cookies to enhance usability, functionality, and security.

Cookies are small text files stored on your device by your browser. They do not contain viruses and do not damage your device.

We use:

• Session cookies (automatically deleted after your visit)

• Persistent cookies (remain stored until manually deleted)

You may configure your browser to:

• Notify you when cookies are set

• Allow cookies only in specific cases

• Block cookies entirely

• Automatically delete cookies when closing the browser

Disabling cookies may limit website functionality.

Cookies necessary for technical operations are processed under Article 6 (1) (f) GDPR. Other cookies (e.g., analytics) are handled separately in accordance with this Privacy Policy.

Contact Inquiries

If you contact us via email or telephone, the processing of your inquiry is based solely on your consent (Art. 6 (1) (a) GDPR).

We do not share your information without your consent.

You may revoke your consent at any time via informal email notice. Processing carried out prior to withdrawal remains lawful.

Your data will be retained until:

• You request deletion,

• You withdraw consent, or

• The purpose of storage no longer applies (e.g., after completion of your request).

Mandatory statutory retention obligations remain unaffected.